How to use SharePoint for your business?

You have been searching and now you found this post. You have more than likely heard many good things about SharePoint, maybe even tried to use SharePoint, but you are still wondering if SharePoint is something you should leverage for your business. Well, you have come to the right place.

First, let’s give you a quick overview of what SharePoint is.

Who is using SharePoint?

According Information Week, 80 percent of Fortune 500 companies use SharePoint.  However, they are using the many facets of SharePoint differently.

What is SharePoint?

The fascinating thing about explaining what SharePoint does is that it is not any one software program but rather a platform for several different kinds of programs.

You can think of SharePoint as the center for all your content. You can load it with documents, organize them and you can share them very easily with other people when you want and whom you want. There’s only one fluid, editable document you have to handle—and it will always be in the same place and it’s always current. So instead of multiple team members creating many versions in various places, everyone works on the same document—at the same time if necessary.

What are the main functions of SharePoint?

Here are some of the vital aspects of SharePoint:

  • Share and organize your resources: Keep everyone on the same page.
  • Organize teamwork around common milestones: Stay on track and deliver on time
  • Connect with the right people across your organization at the right time: Find the right people
  • Search all of your contents from one place: Find what you need
  • Data on hand and display them at the central stage of your company: Make informed decision

How can SharePoint change the way you do business?

Approval Workflow process

Let’s tell you about a recent project we did for one of our clients who needs to create a Travel Authorization (TA) Form.  Travel authorization involve the complex approval process with the several levels of management located in different parts of the world. The approval process is also involved with different levels of approval authorization depending the position of the requestor; for international travel, it will also need to involve the financial department of the company. The TA Form is also needed to support the practice of back-up approvers when the initial approvers are not available. The authorization process was very time-consuming and heavy resource consumption. The TA Form also needs to set the time allowance for completing each approval step depending the urgency of the travel plan.

The objective of this project was to create a Travel Authorization process to be used for the employees around the world. We worked with the Stakeholders of the company to gather the requirements for the approval process; we then created six SharePoint Workflows and 3 different approval levels to implement the complex workflow process. We also integrated SharePoint with Microsoft Active Directory to identify the users and their roles within the organization; we integrated Microsoft Exchange Server to send notification emails to all involved parties for status updates. The new Travel Authorization process using SharePoint allows employees to quickly create domestic and international travel authorization requests and lets managers to approve the requests in a timely manner.

The result was the streamlining of our client’s approval processes, less confusion over workflow channels and the improved speed of approvals resulting in an overall increase in productivity across the organizations.

This is just one example of how MidTech can fine tune and customize SharePoint to greatly improve your business’ workflow, communication, and business outcomes. Want to learn more? Click here to get your business on the path to greater efficiency.

How can MidTech help you with SharePoint Implementation?

MidTech has been a SharePoint technology team since SharePoint started in 2001. We have implemented SharePoint on premise for our customers as well as constructed many custom developments of the SharePoint portal and intranets to customize the platform to meet each specific need for our individual clients. In the last couple of years, we have not only helped customers maintain their SharePoint On premise platform. We also help companies to implement or migrate to the SharePoint cloud on Microsoft Office 365.

Unlike SharePoint on premise, in which companies have full control to make changes, SharePoint Cloud hosted by Microsoft provides limited capability for a company’s customization and modification. This makes the data of companies, especially large corporations, difficult to move because they need specific features that SharePoint Cloud may not have. Not only that, the data cannot be easily changed like the business was able to do on SharePoint on premise. This is where MidTech comes in.  We offer the expertise to assist in bridging the gap over what SharePoint Cloud is not able to accomplish.

Contact the SharePoint Consultants at MidTech to see what we can do help you to run your business more efficiently

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